When you right-click and select Add to Dictionary, Word adds the term to this file, not to its main dictionary. Word comes with a default custom dictionary called CUSTOM.DIC. Use Your Style Guide to Create a Custom Dictionaryīefore we talk about creating a custom dictionary, a little background might help. Build a PerfectIt style sheet from the custom dictionary to help you identify additional errors ( which can also be shared with your colleagues).Share the custom dictionary file with your colleagues.Use your style guide to create a custom dictionary in Word that includes all your complex and unusual terms.And the process is easier than you ever imagined. The good news is that you can address these issues proactively. But what happens if your style guide contains dozens, even hundreds, of such terms, many of which you have never encountered? And what if you’re just one of many editors and writers in your organization who will encounter the same issue, perhaps many times over? In short, wasted time and inconsistency. The solution above seems easy and quick enough. The red underline disappears because Word now recognizes the term in this document and other documents you might open afterward.įigure 1: Using Add to Dictionary after checking your style guide and right-clicking ( Enlarge image) Beyond Right-Clicking Then right-click on the red-underlined term, and select Add to Dictionary. The solution is simple, right? Just check the spelling of perfectitumab in your style guide to make certain you’ve got it right. But when you open a document, Microsoft Word flags that term as a spelling mistake because it’s not found in Word’s main dictionary. Let’s say your organization recently started discussing the drug perfectitumab, and the term has been added to your style guide. So what can you do to address these issues proactively? Below, we’ll look at a way to enhance Microsoft Word’s spellcheck function using your style guide and then build on it using PerfectIt. It’s easy to see how this might result in wasted time and inconsistency across an organization. In those instances, the editor or writer can just check the term against the style guide or a dictionary, right-click, and add the term to the dictionary, right? For one or two terms, that makes sense.īut consider that scientific documents contain many of these terms, organizations handle many documents at once, and those documents are handled by many individuals. But those same editors and writers will tell you that spellcheck doesn’t always know what to do with complex or unusual terms like drug names. ![]() Spellcheck is one of the most basic checks that editors and writers run on their documents. How to Ensure Correct Spelling of Complex or Unusual Terms Across Your Entire Organization
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